After becoming a part of Outlook.com, Hotmail Email is still one of the most popular email services in the world. Millions of people use it every day to work, communicate, get things done, and do things online. But most Hotmail users don’t even use half of what it can do. Many people don’t use hidden features, efficiency tools, smart settings, or strong security choices because they don’t know they’re there.
If you use Hotmail sometimes, once a week, or every day, these tips will help you use it better, faster, and safer. This whole thing is written in easy-to-understand terms, so anyone can understand it. Our goal is to help you make your Hotmail folder a clean, well-kept, and useful digital home.
Why Hotmail Still Matters Today
The service Hotmail has been around for a long time; the name has changed to Outlook.com, but the service is still strong, reliable, and full of useful features. The fact that it is free, quick, and tightly integrated with Microsoft’s environment makes it a good choice for both personal and business use.
This is why people still use Hotmail:
- It gives you a lot of safety.
- Windows and Microsoft tools work well with it.
- It has lots of space for storage.
- It works fine on all smartphones.
- Powerful tools like planner, projects, and contacts can be used with it.
Even after all these years, Hotmail is still changing. Knowing how it works can make your digital life a lot easier.
To keep your inbox clean, use smart filters.
A jumbled email makes everything take longer. There are tools built into Hotmail that can help you clean up without much work. When you get mail, filters can sort it instantly, move messages into files, and hide mail that you don’t want to see.
Each month, some users get hundreds of marketing emails, notices, and alerts. Filters do the removing for you, so you don’t have to. There is less noise in your inbox because they sort the important stuff from the rest.
You can also group messages by type, like “work,” “personal,” “finance,” or “subscriptions,” so you can always find what you need.
Sort your mail into folders
A simple way to keep your Hotmail account clean is to use folders. For each type of file, you can make your own files. This keeps your inbox from getting jumbled and lets you quickly find important emails.
Folders that are well-organised save time and make things easier. There will be no endless scrolling through dozens of new texts to find something. A good folder arrangement will keep your email clear and light.
For extra safety, turn on Two-Step Verification.
One of the main reasons people keep using Hotmail is that it is safe. For extra security, two-step identification is a good idea. Therefore, someone who knows your password will not be able to get in without your permission.
Your email is safe from:
- Access not wanted
- Loss of passwords
- Taking a device
- Abuse of the account
It will make your account much safer once you turn it on. Strong security is needed for something as important as your email, which is where a lot of personal, banking, and work information lives.
Make sure your password is constantly changed
The first thing that will protect you is a strong password. It’s smart to change your password if you haven’t done so in a while. Do not use anything that is obvious or easy to guess.
Having a new, strong password makes it less likely that someone will be able to get into your account.
Know how to use the search bar well
One of the most overlooked things about Hotmail is its search tool. You can find emails right away by using the search function instead of reading forever. You can find messages by their author, subject, or even words.
When you get a lot of emails, using search saves you time, makes you more productive, and makes it easy to find important information.
Use Sweep to get rid of emails you don’t want
With the “Sweep” tool, you can quickly get rid of old messages, newsletters that keep coming, and other junk that piles up over time. Sweep gets rid of a lot of emails at once instead of one at a time.
For your benefit:
- Quickly clean up your inbox
- Get rid of old alerts
- Delete subscriptions you don’t want.
- Clear out your email and keep it short.
It’s a great way to save time with Hotmail.
Plan when to send emails
Letters should sometimes be written now and sent later. You can plan emails to be sent at a certain time and date with Hotmail. This is helpful for work, talking to people, setting notes, or times when timing is important.
Setting up a schedule makes sure that the right person gets your email at the right time.
Only send important messages through the Focused Inbox.
With Hotmail’s Focused Inbox, important messages are kept separate from the rest. It learns from your habits and puts important mail in the “Focused” tab by default, while leaving all other mail in the “Other” tab.
You won’t miss any important updates, and it will be easier to keep track of your inbox this way.
Change the way your inbox looks
Email is easier to read when the layout is clean. With Hotmail, you can change how your email looks so that it fits your needs. You can alter the look, message space, and reading screen style.
Having custom plans makes:
- Relaxation
- Enable to Read
- How productive
- Overall experience of the user
A well-thought-out file keeps you from getting sidetracked and speeds up your work.
Put important emails in different categories
Adding categories to your emails gives them a visible tag. You don’t have to use groups to organise your messages; can also sort them by importance, work, personal, or due dates.
You can find things faster with labels than by going through many boxes. Labelled groups in different colours save a lot of time when you have a lot of emails.
Regularly look through your junk mail folder
Even though Hotmail has a strong spam filter, important emails do get sent to the Junk folder sometimes by accident. If you check it often, you won’t miss anything important.
Label important texts as safe if you find them. This teaches Hotmail to send you more texts like this in the future.
Use the calendar to keep track of things
The calendar that comes with Hotmail is a great way to stay prepared. There’s no need for another app to make plans, events, and notes.
Making a schedule helps you stay on track and remember important times.
Make sure account safety by adding recovery methods
If you ever get locked out, adding rescue methods like extra security questions or an alternative way to contact you can help you get back in. Your account will stay safe, and you won’t lose access to years of texts.
For long-term account security, recovery options are very important.
Fill out your inbox automatically with rules
When you open your email, rules work like automatic helpers. They move, sort, colour, remove, or put emails into groups based on rules you set.
This lets you set up a unique email system that does everything for you. Once rules are set, your email will stay organised without you having to do anything.
The Deleted Items Folder should be cleared regularly
Hotmail has a lot of space for storage, but keeping your deleted mail empty will make things run more smoothly. Things move more slowly as old messages build up over time.
Clearing this area often will speed up your email and keep your account clean.
Make use of the space for reading
You can read an email without opening it all the way in the reading pane. It’s much easier and faster to look through many texts this way.
It lets you quickly see all of your texts and choose the important ones.
Check out the menu for settings
The settings page in Hotmail has a lot of secret tools that can make your experience better, generally. You can make the email look exactly how you want it to by changing these settings.
You may change:
- Show Off
- Sending alerts
- Setting up privacy
- Handling messages
- Please sign
- Topic
A lot of people only change the most basic settings, but going deeper makes the platform feel more individual and at ease.
Use dark mode to make your eyes feel better
There is a Dark Mode in Hotmail that makes the email easier to use at night and less stressful on the eyes. Also, it makes it easier to focus by cutting down on glare and bright white backgrounds.
Dark Mode makes things more relaxed and is better for many users.
You can use Hotmail on more than one device
Phones, tablets, and computers can all use Hotmail without any problems. You can stay linked anywhere by using it on multiple devices. Anywhere you are, you can send, receive, and organise mail.
- You can make your daily life more flexible and easier by being able to check your email from anywhere.
- Frequently unsubscribing will keep your inbox empty.
- Eventually, orders that you don’t remember signing up for fill up your inbox. Regularly unsubscribing from emails you don’t want helps you focus on what’s important.
It only takes a few minutes a week to avoid having to clean for hours on end.
Conclusion
In recent years, Hotmail Email has grown into a strong app that can simplify your online life if you know how to utilise it correctly. It is more than just an email account because it has strong protection, smart organisation tools, and an easy-to-use design. It is a tool that helps you get things done, stay prepared, and work quickly.
If you follow these tips, clearing your email, adding protection, setting up automation, and using built-in tools, Hotmail will become an organised communication hub that helps you, not hurts you. You don’t need to know a lot about technology or follow a lot of steps. Small changes and good habits can greatly improve how you utilise email daily.
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